Programme Coordinator in Djibouti
Job Description
Position: Programme Coordinator
Grade:G7
Reports to: Area Manager
Supervision of: Log/Admin Assistant, CC Officers and Assistants, Community
Mobilizer,
Duty station: Ali Sabieh Office
Travel: 60%
Project number: XXXXXXXX
Duration and type of contract:1 Year
1.Background:
The Norwegian Refugee Council (NRC) is a humanitarian, international, non-governmental organization, which help people forced to flee and support them to build a better life. As part of its programmes in Djibouti, NRC wants to recruit the following position: Programme Coordinator based in Ali-Sabieh Office.
All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.
2.Role and responsibilities
The purpose of the coordinator position is day to day implementation of the NRC projects.
Generic responsibilities
These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.
1.Ensure adherence with NRC policies, tools, handbooks and guidelines.
2.Implement delegated CC project portfolio according to plan of action.
3.Prepare and develop status reports as required by management.
4.Ensure proper filing of documents.
5.Ensure that projects target beneficiaries most in need and explore and asses new and better ways to assist.
6.Promote and share ideas for technical improvement.
7.Participate in external coordination meetings as delegated by the Area Manager.
8.Liaise and collaborate with relevant local authorities and other key stakeholders.
Specific responsibilities
•Contribute to the development of Country/ Area strategies, initiate and participate in the development of relevant project proposals and provide inputs on needs and gaps, considering where appropriate the role of cash-based interventions and market-based programs.
•Manage and implement project implementation (activities, budget and project documentation) as delegated by the Area Manager in line with proposals, strategies and donor requirements, and ensure high technical quality.
•Provide regular progress reports to the Area Manager in Djibouti and feedbacks to Core Competencies Specialists in Yemen.
•Ensure that projects target beneficiaries most in need of protection, explore and asses new and better ways to assist.
•Promote and share ideas for improvement and necessary changes in the activities.
•Ensure successful capacity building of project staff and transfer key skills.
•Liaise, collaborate and coordinate with relevant local authorities and other key stakeholders.
•Promote the rights of refugees/IDPs/returnees in line with the advocacy strategy.
•Line management of project and support field staff (officers/assistants).
•Adherence to NRC policies, guidance and procedures, and awareness of NRC global and regional strategies.
Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
•Project planning: Area Manager
•Area operations: Area Manager, Finance, logistics, HR/Admin
•Staff capacity building: Area Manager, HR/Admin
•Implementation: Area Manager, Project Officer
•Authorities: ONARS, Prefecture of Ali Sabieh/Ali Addeh
•Partners: UN, NGOs, INGOs, CSOs, private sectors
Scale and scope of position
Staff:1 Project Officer/ 1 Project Assistant/ 1 Community Mobilizer/ 1 Shelter Assistant/ 1 Log-Admin Assistant
Stakeholders:UN agencies, INGOs, local NGOs, civil society, governmental bodies
Budgets:NMFA/SIDA/UNHCR/ECHO projects
Information:GORS, Agresso, Intranet, Office 365 Online Archives
Legal or compliance:Terms of employment, code of conduct
1.Competencies
Competencies are important for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:
1. Professional competencies
These are skills, knowledge and experience that are important for effective performance.
Generic professional competencies:
•Technical background in implementation of Shelter, WASH projects.
•University Degree in Engineering, Social Sciences or extensive training or experience in shelter work.
•A minimum of 2-3 years of experience working with a NNGO or INGO in emergency displacement/migrants/refugee setting.
•Skills in team management and leaderhsip
•Previous experience with community facilitation project.
•Solid understanding of administrative procedures.
•Good organizational skills, attention to detail and reporting in a timely manner.
•Excellent verbal/written communication and relationship building skills.
•Strong computer proficiency, particularly with Microsoft Excel and Word.
•Good knowledge of geographically assigned environment
•Good knowledge of written and spoken French and English.
•Strong interpersonal and organizational skills, and ability to work under pressure
Context/ Specific skills, knowledge and experience:
•The ability to work independently using own initiative to solve problems (focusing on solutions).
•Ability to identify the strength and weakness areas development.
•Able to work flexibly on multiple demands without losing sight of strategic objective.
•Proven ability to lead and work effectively with others to achieve results.
•A team player and willing to shoulder additional responsibilities.
•Excellent communication, negotiation and organizational capacity.
2. Behavioural competencies (max 6)
These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:
•Planning and delivering results
•Empowering and building trust
•Communicating with impact and respect
•Handling insecure environment
2.Performance Management
The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:
•The Job Description
•The Work and Development Plan
•The Mid-term/End-of-trial Period Performance Review Template
•The End-term Performance Review Template
•The NRC Competency Framework
TO APPLY
Interested candidates should send a CV, a Cover letter and other supporting documents addressed to NRC Djibouti Office/ Gabode V - Lot 11 Djibouti (near Proxy aviation). Application can also be deposited at NRC Ali Sabieh Office; CVs and applications submitted in Webcruiter will also be considered. NRC reserves the right to conduct a full background check on candidates. For any further information, please contact Mr Ahmed Moussa, NRC Human Resources at ahmed.moussa@nrc.no/ 77 01 61 82.
Applications will be reviewed on a rolling basis. Deadline for applications for this position is 20th January 2021.
Position: Programme Coordinator
Grade:G7
Reports to: Area Manager
Supervision of: Log/Admin Assistant, CC Officers and Assistants, Community
Mobilizer,
Duty station: Ali Sabieh Office
Travel: 60%
Project number: XXXXXXXX
Duration and type of contract:1 Year
1.Background:
The Norwegian Refugee Council (NRC) is a humanitarian, international, non-governmental organization, which help people forced to flee and support them to build a better life. As part of its programmes in Djibouti, NRC wants to recruit the following position: Programme Coordinator based in Ali-Sabieh Office.
All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.
2.Role and responsibilities
The purpose of the coordinator position is day to day implementation of the NRC projects.
Generic responsibilities
These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.
1.Ensure adherence with NRC policies, tools, handbooks and guidelines.
2.Implement delegated CC project portfolio according to plan of action.
3.Prepare and develop status reports as required by management.
4.Ensure proper filing of documents.
5.Ensure that projects target beneficiaries most in need and explore and asses new and better ways to assist.
6.Promote and share ideas for technical improvement.
7.Participate in external coordination meetings as delegated by the Area Manager.
8.Liaise and collaborate with relevant local authorities and other key stakeholders.
Specific responsibilities
•Contribute to the development of Country/ Area strategies, initiate and participate in the development of relevant project proposals and provide inputs on needs and gaps, considering where appropriate the role of cash-based interventions and market-based programs.
•Manage and implement project implementation (activities, budget and project documentation) as delegated by the Area Manager in line with proposals, strategies and donor requirements, and ensure high technical quality.
•Provide regular progress reports to the Area Manager in Djibouti and feedbacks to Core Competencies Specialists in Yemen.
•Ensure that projects target beneficiaries most in need of protection, explore and asses new and better ways to assist.
•Promote and share ideas for improvement and necessary changes in the activities.
•Ensure successful capacity building of project staff and transfer key skills.
•Liaise, collaborate and coordinate with relevant local authorities and other key stakeholders.
•Promote the rights of refugees/IDPs/returnees in line with the advocacy strategy.
•Line management of project and support field staff (officers/assistants).
•Adherence to NRC policies, guidance and procedures, and awareness of NRC global and regional strategies.
Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
•Project planning: Area Manager
•Area operations: Area Manager, Finance, logistics, HR/Admin
•Staff capacity building: Area Manager, HR/Admin
•Implementation: Area Manager, Project Officer
•Authorities: ONARS, Prefecture of Ali Sabieh/Ali Addeh
•Partners: UN, NGOs, INGOs, CSOs, private sectors
Scale and scope of position
Staff:1 Project Officer/ 1 Project Assistant/ 1 Community Mobilizer/ 1 Shelter Assistant/ 1 Log-Admin Assistant
Stakeholders:UN agencies, INGOs, local NGOs, civil society, governmental bodies
Budgets:NMFA/SIDA/UNHCR/ECHO projects
Information:GORS, Agresso, Intranet, Office 365 Online Archives
Legal or compliance:Terms of employment, code of conduct
1.Competencies
Competencies are important for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:
1. Professional competencies
These are skills, knowledge and experience that are important for effective performance.
Generic professional competencies:
•Technical background in implementation of Shelter, WASH projects.
•University Degree in Engineering, Social Sciences or extensive training or experience in shelter work.
•A minimum of 2-3 years of experience working with a NNGO or INGO in emergency displacement/migrants/refugee setting.
•Skills in team management and leaderhsip
•Previous experience with community facilitation project.
•Solid understanding of administrative procedures.
•Good organizational skills, attention to detail and reporting in a timely manner.
•Excellent verbal/written communication and relationship building skills.
•Strong computer proficiency, particularly with Microsoft Excel and Word.
•Good knowledge of geographically assigned environment
•Good knowledge of written and spoken French and English.
•Strong interpersonal and organizational skills, and ability to work under pressure
Context/ Specific skills, knowledge and experience:
•The ability to work independently using own initiative to solve problems (focusing on solutions).
•Ability to identify the strength and weakness areas development.
•Able to work flexibly on multiple demands without losing sight of strategic objective.
•Proven ability to lead and work effectively with others to achieve results.
•A team player and willing to shoulder additional responsibilities.
•Excellent communication, negotiation and organizational capacity.
2. Behavioural competencies (max 6)
These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:
•Planning and delivering results
•Empowering and building trust
•Communicating with impact and respect
•Handling insecure environment
2.Performance Management
The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:
•The Job Description
•The Work and Development Plan
•The Mid-term/End-of-trial Period Performance Review Template
•The End-term Performance Review Template
•The NRC Competency Framework
TO APPLY
Interested candidates should send a CV, a Cover letter and other supporting documents addressed to NRC Djibouti Office/ Gabode V - Lot 11 Djibouti (near Proxy aviation). Application can also be deposited at NRC Ali Sabieh Office; CVs and applications submitted in Webcruiter will also be considered. NRC reserves the right to conduct a full background check on candidates. For any further information, please contact Mr Ahmed Moussa, NRC Human Resources at ahmed.moussa@nrc.no/ 77 01 61 82.
Applications will be reviewed on a rolling basis. Deadline for applications for this position is 20th January 2021.