GIZ Tender Announcement: Legal Advisory Services on Employment and Labour Code for the Republic of Djibouti in Djibouti

• Project title: Country Office
• Project N°: 94.9064.0-001.21
• CoSoft N°: 83480721
• Country: Ethiopia

Dear Sir or Madam,

We intend to award a contract for the following project activity commissioned by the German Federal Ministry for Economic Cooperation (BMZ): 

Legal advisory services, employment and labour Code in the Republic of Djibouti

Submission deadline

Should you be interested in implementing the tasks according to the attached Terms of Reference, we kindly ask you to submit your bid to the GIZ on/Before Wednesday, January 22, 2025 @ 02:00pm. 

Labelling of offer

Your email should be clearly marked with the following text in the subject folder:

83480721- Bidding documents

Please address your bid to: ET_Contract_Quotation@giz.de

Bids which are sent to other GIZ e-mail accounts will not be considered for the award of contract.

Technical offer

The technical offer, according to the Terms of reference (ToR), should be submitted as a separate and signed pdf-document, marked with the following text: 

Technical offer 83480721_your name.pdf

Your technical offer may not contain any details of prices.

Please see the enclosed Terms of Reference and the bidding conditions for details of the content of your bid.

Financial offer

The price offer must be submitted in according to the price sheet under Annex 3 and 4. Please see the attached Terms of Reference and price sheet for details of the quantities required. Bidders shall submit offers for the main service and Optional service. 

Please calculate your prices on a net basis. Taxes should be indicated separately.

The financial offer should be submitted as a separate and signed pdf-document, marked with the following text:

Financial offer for the main service 83480721_your name.pdf

The financial Offer for the Option should be separately submitted and signed pdf- document marked with the following text:

Financial offer for the option 83480721_your name.pdf

The price offer must be submitted in DJF in accordance with the attached format for the price sheet.  

Form and Costs

The bid must be submitted in an electronic version using the above referred address. No remuneration will be paid by GIZ for preparing the bid. 

Subsequent corrections or modifications to the bid can be submitted until the deadline for submission and must be made in the same form as the bid.

The bid must be based on the General Terms and Conditions of Contract (‘Terms and Conditions local’, Annex 5) for supplying services and work on behalf of the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH. In the event of an award of contract, they will become an integral part of the contract. The bidder’s general terms and conditions of business or payment do not apply.

If the bidder is a legal entity, including Companies with more than one owner or shareholders, the bidder will be obliged to present legal documents indicating its members with more than 25% shares. Failure to such a disclosure upon GIZ request will result rejection from the tender process. Please note that, such a legal document will be presented when GIZ requests during evaluation and award process, but not needed to include with bid documents.

Important information:

Kindly note that bids that have a volume of more than 30 MB cannot be sent via e-mail. Should your bid reach this volume, we request you to share it via Filetransfer 

(marked with following text: 83480721_ Bidding documents) and send an e-mail to ET_Contract_Quotation@giz.de with the password. For security reason, only bids sent via Filetransfer will be accepted. Bids sent via other Data sharing tools will be rejected.

 GIZ is not responsible for the failure of electronic delivery of e-mail messages to the address provided, either for technological problems on the part of GIZ or the bidder. Bids sent via Filetransfer without the necessary password will not be considered.

This invitation to tender is in no way binding on GIZ. The GIZ’s contractual obligation commences only upon signature of the contract with the successful Tenderer.

Up to the point of signature, GIZ may either abandon the procurement or cancel the award procedure, without the candidates or tenderers being entitled to claim any compensation.

Procedural questions

 Please address any commercial, technical and procedural questions at an early stage, and no later than 15.01.2025. All questions must be raised in writing, by email and with the subject 83480721 _Clarification  Question, for Legal advisory service, employment and labour code of Repblic of Djibouti only to the following address: ET_Contract_Quotation@giz.de.

Non-compliance with these guidelines may result in your bid being rejected.  

Commercial registration documents shall be attached with the technical offer. The technical offer may not include any price information. Non-compliance may result in your bid not being considered.

Evaluation of Offer

After the final technical evaluation (cf. Assessment Grid for the Technical Evaluation of Bids, Annex 2), only the price offers of bids with at least 501 points will be opened and evaluated. Technical offers below 501 points will be considered as technical not acceptable. The technical offer has a weighting of 70%, the price offer 30%.

The evaluation of the bids is scheduled to be completed by 15.02.2025 

The final result is an overall ranking, headed by the most cost-effective bid. Contract negotiations will be initiated on the basis of this overall ranking. 

Commencement of work

The work is scheduled to commence on 01.03.2025. Your bid is binding until that date. If you do not receive an order in writing until that date, your bid has not been accepted. You shall not receive separate notice to this effect.

Following receipt of this letter, we ask you to confirm with the above-mentioned contact person whether you intend to submit a bid.

Yours truly,

Annexes:

1. Terms of Reference (ToR)
2. Assessment Grid for the Technical Evaluation of Bids
3. Price Sheet for the Main service
4. General Terms and Conditions of Contracts