GIZ Announcement: Legal Advisory Services in Djibouti

• Project title: GIZ Office
• Project N°: 94.9064.0-001.21
• CoSoft N°: 83476453
• Country: Djibouti

Ladies and Gentlemen,

We intend to award a contract for the following project activity commissioned by the German Federal Ministry for Economic Cooperation (BMZ) for the identification of relevant local law concerning data protection and data privacy in Djibouti. The services are described in the terms of reference.

Submission deadline

Should you be interested in implementing the tasks according to the attached Terms of Reference, we kindly ask you to submit your bid to the GIZ by 07 November 2024 @ 3:00 PM.

Please address your bid to:

ET_Contract_Quotation@giz.de

If you have any question in connection with the tender, please only contact via email address ET_Contract_Quotation@giz.de before 03 November 2024.

• Technical offer for bid
  • Project title: GIZ Office
  • Project N°: 94.9064.0-001.21
  • CoSoft N°: 83476453
• Price offer for bid
  • Project title: GIZ Office
  • Project N°: 94.9064.0-001.21
  • CoSoft N°: 83476453

The sealed Technical and Financial offer is to be placed inside one envelope
labelled as:

• Bidding documents
  • Project title: GIZ Office
  • Project N°: 94.9064.0-001.21
  • CoSoft N°: 83476453

Form and Costs

All of the bids must be submitted in written form. No remuneration will be paid by GIZ for preparing the bid.

Subsequent corrections or modifications to the bid can be submitted until the deadline for submission and must be made in the same form as the bid.

The bid must be based on the General Terms and Conditions of Contract (‘Terms and Conditions local’, Annex 4) for supplying services and work on behalf of the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH. In the event of an award of contract, they will become an integral part of the contract. The bidder’s general terms and conditions of business or payment do not apply.

If you are forming a bidding consortium or association, the bid must show who the members are and how the work is divided between them. Specifically, all members must name the lead member and authorize this member to represent the association and to receive payments on behalf of the other members. The members must also acknowledge joint and several liabilities for performing the contract. A corresponding written authorization must be attached to the bid.

Content of the technical offer

The technical offer submitted must contain a detailed methodological concept in accordance with the terms of reference which allows technical evaluation in terms of the objective of the measure.

Furthermore, the technical offer must contain the Curricula vitae of the consultant proposed and the concept note in regard with:

• Continue the registration process of GIZ as Legal entity in Djibouti:
  • Assistance to GIZ and management of all stages of the organization's registration process
  • Creation of official formal letters to international and Djiboutian authorities
  • Assistance in conversations with local governmental and administrative organizations
  • Finalization of required registration documents and ensuring speedy processing with official bodies
• Proper documentation of progress including meeting minutes, risk and compliance analyses, status reports and recommendations:
• In accordance with the legal status and registration process, the legal advisor will provide assistance in legal matters:
  • Reviewing and revising HR policies, employment manuals, employment contracts and other documents for legal compliance
  • Advising on legal requirements on all employer and employee relations with legal opinion and legal advice, in particular against those stemming from the organization’s form of legal registration
• Ad-hoc advising on grievance cases like warnings, terminations, demotions
• Informing on current developments in the field of labor law and policies as well as practices in Djibouti
• Conducting litigation on behalf of the client either as a plaintiff and/or defendant
• Regular reports to GIZ in accordance with the current AVB of the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH.

The offer shall be submitted in the language of the tender documents.

The technical offer shall not include any price information. Non-compliance may result in your bid not being considered.

Content of the price offer

The price offer must contain the fee per expert in the specified currency according to Annex 3 (price schedule). Please see the attached Terms of Reference and price sheet for details of the quantities required.

Please calculate your prices on a net basis. Taxes should be indicated separately.

Evaluation of Offer

After the final technical evaluation (cf. Assessment Grid for the Technical Evaluation of Bids, Annex 2), only the price offers of bids with at least 501 points will be opened and evaluated. Technical offers below 501 points will be considered as technical not acceptable. The technical offer has a weighting of 70%, the price offer 30%.

The evaluation of the bids is scheduled to be completed by 01.12.2024.

The final result is an overall ranking, headed by the most cost-effective bid. Contract negotiations will be initiated on the basis of this overall ranking.

Commencement of work

The work is scheduled to commence at the signature of the contract by both parties. Your bid is binding until that date. If you do not receive an order in writing until that date, your bid has not been accepted. You shall not receive separate notice to this effect.

Following receipt of this letter, we ask you to confirm with the above-mentioned contact person whether or not you intend to submit a bid.

Yours truly,

Annexes:

1. Terms of Reference (ToR)
2. Assessment Grid for the Technical Evaluation of Bids
3. Price Sheet
4. General Terms and Conditions of Contracts

Submit offer