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Project Officer

Project Officer
The Norwegian Refugee Council (NRC) is a humanitarian, international, non-governmental organization, which help people forced to flee and support them to build a better life. As part of its programmes in Djibouti, NRC wants to recruit the following position: Project Officer based in Ali Sabieh Office.

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

2.Role and responsibilities
The purpose of the officer position is day to day implementation of the NRC projects.

Generic responsibilities
These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.
1.Ensure adherence with NRC policies, tools, handbooks and guidelines.
2.Implement delegated CC project portfolio according to plan of action.
3.Prepare and develop status reports as required by management.
4.Ensure proper filing of documents.
5.Ensure that projects target beneficiaries most in need, and explore and asses new and better ways to assist.
6.Promote and share ideas for technical improvement.
7.Participate in external coordination meetings as delegated by the AM.
8.Liaise and collaborate with relevant local authorities and other key stakeholders.

Specific responsibilities
•Defining and implementing the key project performance indicators as well as monitoring them throughout the duration of the projects.
•Conduct technical baseline, endline and needs assessments, focus group discussions, community meetings, and other community mobilization activities, and provide feedback on the findings from the various project stakeholders.
•Support all M&E initiatives for assigned grant(s)/project(s) including monitoring data quality, tracking the progress of activities.
•Participate in field level coordination with community stakeholders in areas of project implementation as directed by the PM.
•Technical Supervision of Daily Workers and Incentive Volunteers.
•Prepare and develop status reports as required by management.
•Ensure proper filing of documents related to the project.
•Ensure that projects target beneficiaries most in need, and explore and asses’ new and better ways to assist.
•Supervise and monitor the beneficiary selection for related activities and ensuring that it is within the strategy and specific project plans.
•Facilitate in community meetings and support community mobilization; communicate with community leaders, on key community interventions.
•Coordinate and collaborate with Governorate, District and other governance structures at community level for communication and intervention clarity.
•Coordinate/share plans with partners, NGOs/INGOs/UN agencies and governorate Line agencies to avoid any duplication of project activities or service provision.
•Liaise with community leaders and other sectors and agencies working locally in order to coordinate within all the service providers.
•Preparation of reports, supervise data collection within beneficiary communities to ensure impartiality and clarity of information collected.

Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
•Project planning: Area Manager
•Area operations: AM, Finance, logistics, HR/Admin
•Staff capacity building: AM, HR/Admin
•Implementation: APM, Programme Officer
•Authorities: ONARS, Prefecture of Ali Sabieh/Ali Addeh
•Partners: UN, NGOs, INGOs, CSOs, private sectors

Scale and scope of position
Staff:1 Project Assistant/ 1 Community Mobilizer/ 1 Shelter Assistant/ 1 Log-Admin Assistant
Stakeholders:UN agencies, INGOs, local NGOs, civil society, governmental bodies
Budgets:NMFA/SIDA/UNHCR/ECHO projects
Information:GORS, Agresso, Intranet, Office 365 Online Archives
Legal or compliance:Terms of employment, code of conduct

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies
These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:
•Technical background in implementation of Shelter or WASH projects.
•University Degree in Engineering, Social Sciences or extensive training or experience in shelter work and community mobilization
•A minimum of one year of experience working with a NNGO or INGO in emergency displacement/migrants/refugee setting.
•Previous experience with community facilitation project.
•Solid understanding of administrative procedures.
•Good organizational skills, attention to detail and reporting in a timely manner.
•Excellent verbal/written communication and relationship building skills.
•Strong computer proficiency, particularly with Microsoft Excel and Word.
•Good knowledge of geographically assigned environment
•Good knowledge of written and spoken French and English.
•Strong interpersonal and organizational skills, and ability to work under pressure

Context/ Specific skills, knowledge and experience:
•The ability to work independently using own initiative to solve problems (focusing on solutions).
•Ability to identify the strength and weakness areas development.
•Able to work flexibly on multiple demands without losing sight of strategic objective.
•Proven ability to lead and work effectively with others to achieve results.
•A team player and willing to shoulder additional responsibilities.
•Excellent communication, negotiation and organizational capacity.

2. Behavioural competencies (max 6)
These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:
•Planning and delivering results
•Empowering and building trust
•Communicating with impact and respect
•Handling insecure environment

2.Performance Management
The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:
•The Job Description
•The Work and Development Plan
•The Mid-term/End-of-trial Period Performance Review Template
•The End-term Performance Review Template
•The NRC Competency Framework

Interested candidates should send a CV, a Cover letter and other supporting documents addressed to NRC Djibouti Office/ Gabode V - Lot 11 Djibouti (near Proxy aviation). Application can also be deposited at NRC Ali Sabieh Office. For any further information, please contact Mr Ahmed Moussa, NRC Human Resources at 77 01 61 82.
Applications will be reviewed on a rolling basis. Deadline for applications for this position is January, 20th, 2020.
Jobs & Services, Jobs
15 January, 2020
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