GIZ Tender Announcement: Consultancy for Capacity Building for the Ministry of Interior à Djibouti

Ladies and Gentlemen,

We intend to award a contract for the following project activity commissioned by the German Federal Ministry for Economic Cooperation (BMZ):

• In close collaboration with the Cabinet of the Minister of the Interior and the prefects, update the draft organization chart for the regional prefectures;
• In conjunction with the Minister's office and the prefects, draw up job descriptions for the prefects and their deputies;
• Update the draft circular on the coordination of state services at regional level.
• Evaluate the skills of National Migration Coordination staff;
• Draw up a plan to strengthen the technical and theoretical capacities of staff on the theory of the State and the methods of coordinating and monitoring State action at local level.

Submission deadline

Should you be interested in implementing the tasks according to the attached Terms of Reference, we kindly ask you to submit your bid to the GIZ by 26 October 2023 @ 15:00 pm.

Please address your bid to:

GIZ- Djibouti Office
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ)
GmbH
Ethiopia & Djibouti
Heron, Avenue F D’Esperey Rue Mohamed Iman
Next to Cripen
Reception Desk

If you have any question in connection with the tender, please only contact via email address ET_Contract_Quotation@giz.de before 22 October 2023.

Technical offer for bid

• Project title: GIZ BMM
• Project N°: 21.2311.5-005
• CoSoft N°: 83449775
• Price offer for bid
• Project title: GIZ BMM
• Project N°: 21.2311.5-005
• CoSoft N°: 83449775

The sealed Technical and Financial offer is to be placed inside one envelope labelled as:

Bidding documents

• Project title: GIZ BMM
• Project N°: 21.2311.5-005
• CoSoft N°: 83449775

Form and Costs

All of the bids must be submitted in written form. No remuneration will be paid by GIZ for preparing the bid.

Subsequent corrections or modifications to the bid can be submitted until the deadline for submission and must be made in the same form as the bid.

The bid must be based on the General Terms and Conditions of Contract (‘Terms and Conditions local’, Annex 4) for supplying services and work on behalf of the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH. In the event of an award of contract, they will become an integral part of the contract. The bidder’s general terms and conditions of business or payment do not apply.

If you are forming a bidding consortium or association, the bid must show who the members are and how the work is divided between them. Specifically, all members must name the lead member and authorize this member to represent the association and to receive payments on behalf of the other members. The members must also acknowledge joint and several liabilities for performing the contract. A corresponding written authorization must be attached to the bid.

Content of the technical offer

The technical offer submitted must contain a detailed methodological concept in accordance with the terms of reference which allows technical evaluation in terms of the objective of the measure.

Furthermore, the technical offer must contain the Curricula vitae of the consultant proposed. CVs should include information on:

• Experience in project management, monitoring and evaluation.
• Experience in producing advocacy documents.
• Good understanding of the mission of the Ministry of the Interior and the prefectures

The offer shall be submitted in the language of the tender documents.

The technical offer shall not include any price information. Non-compliance may result in your bid not being considered.

Content of the price offer

The price offer must contain the fee per expert in the specified currency according to Annex 3 (price schedule). Please see the attached Terms of Reference and price sheet for details of the quantities required.

Please calculate your prices on a net basis. Taxes should be indicated separately.

Evaluation of Offer

After the final technical evaluation (cf. Assessment Grid for the Technical Evaluation of Bids, Annex 2), only the price offers of bids with at least 501 points will be opened and evaluated. Technical offers below 501 points will be considered as technical not acceptable. The technical offer has a weighting of 70%, the price offer 30%.

The evaluation of the bids is scheduled to be completed by 15.11.2023

The final result is an overall ranking, headed by the most cost-effective bid. Contract negotiations will be initiated on the basis of this overall ranking.

Commencement of work

The work is scheduled to commence at the signature of the contract by both parties. Your bid is binding until that date. If you do not receive an order in writing until that date, your bid has not been accepted. You shall not receive separate notice to this effect.

Following receipt of this letter, we ask you to confirm with the above-mentioned contact person whether or not you intend to submit a bid.

Yours truly,

Annexes:

1. Terms of Reference (ToR)
2. Assessment Grid for the Technical Evaluation of Bids
3. Price Sheet
4. General Terms and Conditions of Contracts