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GIZ EXTERNAL VACANCY /ADMIN AND FINANCE OFFICER à Djibouti
(This position is a limited term opening for 8 months as a temporary replacement. Please consider this when applying)
A.Background
The objective of the Better Migration Management II (BMM II) program is to improve the migration management in the Eastern African region in response to the needs identified by the African countries of the Khartoum Process, and in particular to address the trafficking of human beings and the smuggling of migrants within and from the Horn of Africa. The BMM program has three components, all of which are in the midst of implementation in Ethiopia and Djibouti collectively:
•Migration governance;
•Effective Institutions;
•Protection
The Better Migration Management II (BMM II) program aims to respond to an overall objective to improve migration management in the Horn of Africa region, and in particular to curb the trafficking of human beings and the smuggling of migrants within, though and from the Horn of Africa. The BMM II project is commissioned by the Federal Ministry for Economic Cooperation and Development (BMZ) and co-financed by the European Commission and implemented by the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH in partnership with European and International agencies. The program’s interventions target countries at the Horn of Africa, i.e. Djibouti, Ethiopia, Eritrea, Kenya, South Sudan, Sudan, Uganda, and Somalia.
As part of the implementation of the BMM program, GIZ has a dual role both to coordinate the activities of the implementing partners based on the agreed-upon annual work plan as well as to directly implement certain activities. In furtherance of these responsibilities, GIZ works closely with government and non-government offices and officials and must maintain strong, professional relationships with many different national stakeholders in the countries of implementation.
The BMM project is an example of cooperation between the European Commission and the German Federal Ministry for Economic Cooperation and Development (BMZ).To facilitate the implementation of the BMM project, GIZ is looking for a qualified Admin and Finance
For For the Djibouti Office of the BMM, GIZ is looking to recruit an admin and finance officer.
GIZ seeks a qualified candidate for the position of
Job Title: Admin & Finance Officer
Duration: Eight months (8 months)
Place of Work: GIZ-BMM Office - Djibouti
Required Candidate: One
Band: 4A
Application deadline: 04 February 2021
Remuneration: As per GIZ scale
B.Responsibilities
Under the supervision of the National Coordinator and the Admin and Finance Coordinator, the Admin and Finance will be responsible for:
•Smooth functioning of financial administration in line with GIZ standard procedures;
•Effective coordination with the colleagues of the finance Department in Addis Ababa
•Preparing the payment voucher/cash voucher
•Support processing monthly financial data such us properly documents arranged
•Provision of assistance in accounting issues
The Admin and finance officer perform the following tasks:
C.Tasks
1.Finance
•Provide support for banking matters and all bank account operation;
•Monitor account payable and monthly feedback to the finance and admin officer;
•Follow up all application official journey and the settlement in accordance of the staff;
•Checks accuracy of vouchers, codes to the proper cost etc. category prepares all;
•The vouchers payments (petty cash/bank voucher);
•Maintain filling for financial section and keeps information confidential;
•Collecting proformas, as per the rules of GIZ;
•Assisting /preparation of any training which will be conducted of the program;
•Reports on all kind of critical issues in financial management to the superior;
•Work on winpaccs cash book;
•Performs other duties and tasks at the request of management.
2.Administration
•Organizes and coordinates appointments for the Country Coordinator or other BMM project staff, as directed;
•Helps organize events and document meetings, workshops, and seminars within or outside the project;
•Prepare invitation letter to other project staff;
•Helps prepare visitor program, travel schedules, transport of visitors, and hotel and ticket reservations;
•Verify and control the consequent filing at all levels for the bookkeeping, the contracts and the logistics;
•Follow the procurement and logistics principle and procedure and develop the correct registration of materials and handle minor procurement for the BMM project;
•Create filing system which allows the connection between purchase of material and the inventory of the program as required;
•Performs other duties and tasks at the request of management;
•Monitoring and updating if the logbook and FMS are filled.
D.Required qualifications, competences and experience
1.Qualifications
•Bachelor’s Degree in accounting or similar;
2.Professional experience
•At least 3 years’ professional experience.
•Knowledge of MS EXCEL Application.
•Accounting software will be advantageous.
3.Other knowledge, additional competences
•Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office);
•Good working knowledge of English and French (mandatory). fluency in local languages is an asset;
•Good management and organizational skills;
•Customer and service-oriented attitude;
•Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management and;
•Working in multi-cultural environment.
E.Application procedure:
Interested and qualified candidates shall submit their motivation letter along with their non-returnable recent CV via to the email addresses below
•HReth@giz.de;
•Samatar.natalis@giz.de;
•Loula.abdi@giz.de
•bethlehem.aberra@giz.de
The motivation letter and CV should be in English.
F.Note: -
Please make sure you mention the Vacancy Number “1/BMM/2020 ‘BMM-DJ admin and finance officer” in the subject line of your email application. Due to large number of applications we categorize applications with the vacancy numbers.
•Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified.
•Only short-listed candidates will be contacted
•We encourage persons with disabilities to apply for the position. In case of equal qualification, persons with disabilities will be given preference.
Both qualified male and female candidates are encouraged to apply.
A.Background
The objective of the Better Migration Management II (BMM II) program is to improve the migration management in the Eastern African region in response to the needs identified by the African countries of the Khartoum Process, and in particular to address the trafficking of human beings and the smuggling of migrants within and from the Horn of Africa. The BMM program has three components, all of which are in the midst of implementation in Ethiopia and Djibouti collectively:
•Migration governance;
•Effective Institutions;
•Protection
The Better Migration Management II (BMM II) program aims to respond to an overall objective to improve migration management in the Horn of Africa region, and in particular to curb the trafficking of human beings and the smuggling of migrants within, though and from the Horn of Africa. The BMM II project is commissioned by the Federal Ministry for Economic Cooperation and Development (BMZ) and co-financed by the European Commission and implemented by the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH in partnership with European and International agencies. The program’s interventions target countries at the Horn of Africa, i.e. Djibouti, Ethiopia, Eritrea, Kenya, South Sudan, Sudan, Uganda, and Somalia.
As part of the implementation of the BMM program, GIZ has a dual role both to coordinate the activities of the implementing partners based on the agreed-upon annual work plan as well as to directly implement certain activities. In furtherance of these responsibilities, GIZ works closely with government and non-government offices and officials and must maintain strong, professional relationships with many different national stakeholders in the countries of implementation.
The BMM project is an example of cooperation between the European Commission and the German Federal Ministry for Economic Cooperation and Development (BMZ).To facilitate the implementation of the BMM project, GIZ is looking for a qualified Admin and Finance
For For the Djibouti Office of the BMM, GIZ is looking to recruit an admin and finance officer.
GIZ seeks a qualified candidate for the position of
Job Title: Admin & Finance Officer
Duration: Eight months (8 months)
Place of Work: GIZ-BMM Office - Djibouti
Required Candidate: One
Band: 4A
Application deadline: 04 February 2021
Remuneration: As per GIZ scale
B.Responsibilities
Under the supervision of the National Coordinator and the Admin and Finance Coordinator, the Admin and Finance will be responsible for:
•Smooth functioning of financial administration in line with GIZ standard procedures;
•Effective coordination with the colleagues of the finance Department in Addis Ababa
•Preparing the payment voucher/cash voucher
•Support processing monthly financial data such us properly documents arranged
•Provision of assistance in accounting issues
The Admin and finance officer perform the following tasks:
C.Tasks
1.Finance
•Provide support for banking matters and all bank account operation;
•Monitor account payable and monthly feedback to the finance and admin officer;
•Follow up all application official journey and the settlement in accordance of the staff;
•Checks accuracy of vouchers, codes to the proper cost etc. category prepares all;
•The vouchers payments (petty cash/bank voucher);
•Maintain filling for financial section and keeps information confidential;
•Collecting proformas, as per the rules of GIZ;
•Assisting /preparation of any training which will be conducted of the program;
•Reports on all kind of critical issues in financial management to the superior;
•Work on winpaccs cash book;
•Performs other duties and tasks at the request of management.
2.Administration
•Organizes and coordinates appointments for the Country Coordinator or other BMM project staff, as directed;
•Helps organize events and document meetings, workshops, and seminars within or outside the project;
•Prepare invitation letter to other project staff;
•Helps prepare visitor program, travel schedules, transport of visitors, and hotel and ticket reservations;
•Verify and control the consequent filing at all levels for the bookkeeping, the contracts and the logistics;
•Follow the procurement and logistics principle and procedure and develop the correct registration of materials and handle minor procurement for the BMM project;
•Create filing system which allows the connection between purchase of material and the inventory of the program as required;
•Performs other duties and tasks at the request of management;
•Monitoring and updating if the logbook and FMS are filled.
D.Required qualifications, competences and experience
1.Qualifications
•Bachelor’s Degree in accounting or similar;
2.Professional experience
•At least 3 years’ professional experience.
•Knowledge of MS EXCEL Application.
•Accounting software will be advantageous.
3.Other knowledge, additional competences
•Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office);
•Good working knowledge of English and French (mandatory). fluency in local languages is an asset;
•Good management and organizational skills;
•Customer and service-oriented attitude;
•Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management and;
•Working in multi-cultural environment.
E.Application procedure:
Interested and qualified candidates shall submit their motivation letter along with their non-returnable recent CV via to the email addresses below
•HReth@giz.de;
•Samatar.natalis@giz.de;
•Loula.abdi@giz.de
•bethlehem.aberra@giz.de
The motivation letter and CV should be in English.
F.Note: -
Please make sure you mention the Vacancy Number “1/BMM/2020 ‘BMM-DJ admin and finance officer” in the subject line of your email application. Due to large number of applications we categorize applications with the vacancy numbers.
•Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified.
•Only short-listed candidates will be contacted
•We encourage persons with disabilities to apply for the position. In case of equal qualification, persons with disabilities will be given preference.
Both qualified male and female candidates are encouraged to apply.
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