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Finance Assistant à Djibouti
1.Background:
The Norwegian Refugee Council (NRC) is a humanitarian, international, non-governmental organization, which help people forced to flee and support them to build a better life. As part of its programmes in Djibouti, NRC wants to recruit the following position: Finance Assistant based in Djibouti-ville.
All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.
1.Role and responsibilities
The purpose of the assistant position is to assist in the day to day implementation of the support functions responsibilities. Use actions words such as conduct or assist for the position relevant responsibilities.
Generic responsibilities (max 10)
These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work- and Professional Development Plan.
1.Adhere to NRC policies, tools, handbooks and guidelines
2.Assist with the implementation of the support function portfolio according to plan of action
3.Prepare and develop status reports as required by management
4.Ensure proper filing of documents
5.Promote and share ideas for improvement of the support function
Specific responsibilities
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.
1.Responsible for keeping thebank &cash accounts.
2.Conduct cash count every week and every month.
3.Responsible for conducting the day to day payments for the Djibouti & Ali Sabieh offices and ensuring that all supporting documentation is compliant with NRC policies and procedures.
4.Ensure that transactions are recorded in a timely and accurate manner and all documents are filed correctly.
5.Ensure that all documents and files are kept according to NRC policy and can be easily retrieved for audits and other internal purposes.
6.Assist in the retrieval of documents necessary for audits and document reviews as required.
7.Ensure the monthly transactions vouchers scanned and saved in the share point.
8.Inform & advise the supervisor relating to breaches of policies, procedures, internal control, matters of misconduct, and other any other areas of concern.
9.Liaise with the Taxation department to ensure compliance with national laws and regulations.
10.Liaise the bank process payments
11.Liaise with the bank related transactions such as hand the cheque to the bank and encashment and deposit the same to either the suppliers or staff.
12.Responsible to process payments from the field offices if there are any request from the field offices in Djibouti.
13.Participate in asset inventories and stock counts every year.
14.Temporary assume duties of other finance team members when required such finance assistant role in the field offices.
15.Other duties as required by the Finance Manager or her delegates.
Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
Internal Contacts
oFinance Manager
oFinance staff (Coordinators, Officers)
oProgram staff
External Contacts
oBanks
oAuditors
Scale and scope of position
Staff:NA
Stakeholders:NA
Budgets:NA
Information:NA
Legal or compliance:
Finance handbook
2.Competencies
Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:
1. Professional competencies
These are skills, knowledge and experience that are important for effective performance.
Generic professional competencies:
•Experience from working as a Support Function Officer in a humanitarian/recovery context
•Previous experience from working in complex and volatile contexts
•Documented results related to the position’s responsibilities
•Some knowledge of English
Context/ Specific skills, knowledge and experience:
•Bachelors Degree in Business Administration, Commerce, Finance or Accounting
•Minimum of 2 years’ relevant experience in a donor grants management role
2. Behavioural competencies (max 6)
These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:
•Excellent interpersonal, written and verbal communication skills
•Good financial analysis skills
•Understanding of the Yemen environments
•Good knowledge of financial reporting systems
•Ability to work under pressure and meet deadlines
•Ability to work well with people from diverse cultures and communicate effectively.
•Ability to work independently and as part of a team
•Good computer skills in MS Office.
3.Performance Management
The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:
•The Job Description
•The Work and Development Plan
•The Mid-term/End-of-trial Period Performance Review Template
•The End-term Performance Review Template
•The NRC Competency Framework
TO APPLY
Interested candidates should send a CV, a Cover letter and other supporting documents addressed to NRC office/ Haramouz - Lot 549 Djibouti (near US Embassy). For any information, please contact Mr Ahmed Moussa, NRC Human Resources at ahmed.moussa@nrc.no/ 21 34 86 60.
Applications will be reviewed on a rolling basis. Deadline for applications for this position is December, 15th, 2019.
The Norwegian Refugee Council (NRC) is a humanitarian, international, non-governmental organization, which help people forced to flee and support them to build a better life. As part of its programmes in Djibouti, NRC wants to recruit the following position: Finance Assistant based in Djibouti-ville.
All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.
1.Role and responsibilities
The purpose of the assistant position is to assist in the day to day implementation of the support functions responsibilities. Use actions words such as conduct or assist for the position relevant responsibilities.
Generic responsibilities (max 10)
These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work- and Professional Development Plan.
1.Adhere to NRC policies, tools, handbooks and guidelines
2.Assist with the implementation of the support function portfolio according to plan of action
3.Prepare and develop status reports as required by management
4.Ensure proper filing of documents
5.Promote and share ideas for improvement of the support function
Specific responsibilities
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.
1.Responsible for keeping thebank &cash accounts.
2.Conduct cash count every week and every month.
3.Responsible for conducting the day to day payments for the Djibouti & Ali Sabieh offices and ensuring that all supporting documentation is compliant with NRC policies and procedures.
4.Ensure that transactions are recorded in a timely and accurate manner and all documents are filed correctly.
5.Ensure that all documents and files are kept according to NRC policy and can be easily retrieved for audits and other internal purposes.
6.Assist in the retrieval of documents necessary for audits and document reviews as required.
7.Ensure the monthly transactions vouchers scanned and saved in the share point.
8.Inform & advise the supervisor relating to breaches of policies, procedures, internal control, matters of misconduct, and other any other areas of concern.
9.Liaise with the Taxation department to ensure compliance with national laws and regulations.
10.Liaise the bank process payments
11.Liaise with the bank related transactions such as hand the cheque to the bank and encashment and deposit the same to either the suppliers or staff.
12.Responsible to process payments from the field offices if there are any request from the field offices in Djibouti.
13.Participate in asset inventories and stock counts every year.
14.Temporary assume duties of other finance team members when required such finance assistant role in the field offices.
15.Other duties as required by the Finance Manager or her delegates.
Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
Internal Contacts
oFinance Manager
oFinance staff (Coordinators, Officers)
oProgram staff
External Contacts
oBanks
oAuditors
Scale and scope of position
Staff:NA
Stakeholders:NA
Budgets:NA
Information:NA
Legal or compliance:
Finance handbook
2.Competencies
Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:
1. Professional competencies
These are skills, knowledge and experience that are important for effective performance.
Generic professional competencies:
•Experience from working as a Support Function Officer in a humanitarian/recovery context
•Previous experience from working in complex and volatile contexts
•Documented results related to the position’s responsibilities
•Some knowledge of English
Context/ Specific skills, knowledge and experience:
•Bachelors Degree in Business Administration, Commerce, Finance or Accounting
•Minimum of 2 years’ relevant experience in a donor grants management role
2. Behavioural competencies (max 6)
These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:
•Excellent interpersonal, written and verbal communication skills
•Good financial analysis skills
•Understanding of the Yemen environments
•Good knowledge of financial reporting systems
•Ability to work under pressure and meet deadlines
•Ability to work well with people from diverse cultures and communicate effectively.
•Ability to work independently and as part of a team
•Good computer skills in MS Office.
3.Performance Management
The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:
•The Job Description
•The Work and Development Plan
•The Mid-term/End-of-trial Period Performance Review Template
•The End-term Performance Review Template
•The NRC Competency Framework
TO APPLY
Interested candidates should send a CV, a Cover letter and other supporting documents addressed to NRC office/ Haramouz - Lot 549 Djibouti (near US Embassy). For any information, please contact Mr Ahmed Moussa, NRC Human Resources at ahmed.moussa@nrc.no/ 21 34 86 60.
Applications will be reviewed on a rolling basis. Deadline for applications for this position is December, 15th, 2019.
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